Hilo AYSO Waitlist Policy
The registration window prior to each season will be approximately 6 weeks. After the registration window has passed the season will close and our website will automatically prevent further attempts by account holders (parents/guardians) to pay for programs for their participants (children). While the payments portion of the website will be disabled, the acceptance of new registrations will continue. Those who attempt to register for a program after the close of the registration window will automatically be placed on our "Waitlist".
Accounts with participants that completed their registration(s) within the registration window will be placed on teams. Only after the registration window has closed, teams have been established, and Hilo AYSO is able to determine where openings exists in each division, will players from the Waitlist be addressed. In the event that an opening becomes available those on the Waitlist the account holder will be notified in the order in which they were placed. Account holders will be contacted via email and text (if given permission during account setup). The email and text will contain instructions on how to complete the registration process and make their payment. Once a payment has been received the participant will be considered "fully registered" and placed on a team. Account holders with Waitlisted participants will have 4 days to complete the registration process and make their payment. After that time the next Waitlisted player in line will be notified and the previous participant will lose their spot in the queue.
Notification of team placement for all participants will occur two weeks prior to the first game of the season. Waitlisted players that complete their registration process in full after notifications have been sent out will receive a separate notification informing them of their team, coach, and the beginning of the season.